Lesson learn from the Project
Introduction
The project implementation was done in phases. It started with stakeholders meeting, setting objectives and the targets. The community opinion was then gathered and analyzed to make sure the project has sully support of the local community. This was to ensure that the integration of the project and the community occurred so that it becomes more inclusive and self driven for the company and the community to own the process which is key to success of a project. The project was implemented in phases to make sure that at every phase of the project an appropriate analysis is conducted so that each phase of the project is completed and any issue is solved before moving to another phase. The corporation of the team and the organization facilitated the smooth workflow which made it possible for the team to complete the project on team. The level of corporation between the team and the community was very satisfactory though there some little problem with the owners in drafting plan which was later sorted out and then the implementation of the project proceeded without any problem. The misunderstanding between stakeholders was addressed through consultation and meeting to draw a single plan and I would the same if such misunderstanding occur in the future, though it would involve consultative meeting which even the local community would attend because the project intended to affect them as well (Hanks, 2015, p. 13).
Portfolio work
Throughout the project implementation, project teams were involved in addressing various aspects of the project which make the project implementation successful. However, the project provided knowledge on how to integrate project management and management. It allows learning about time management, project execution and also improving my understanding on project research and analysis. It is also important to note that the project offered an opportunity to improve my interpersonal relationship since I interacted several times with the community and with project members to make sure that the project is completed as scheduled. Mostly importantly, I have become an expert in forming stakeholders such as the board of management, community representatives, a team which can derive an organization to complete a project.
Evidence of Collaborative practice
In order to complete the project within the timeframe provided, the group members worked together in putting together detailed information which could facilitate the completion of the project. First, the team met to draw the plan which includes the collaboration between the community and the project team. As stated by Wilkins, John and David (2015,p. 35) project implementation a project should reflect the perspective of a community and therefore, the ethical, social and emotion issues must also be addressed. The project was drawn to reflect the aspirations of stakeholders, each project team member were assigned specific assignment. Throughout the project implementation values and ethical issues were observed by all team members. The group members also met to come up with objectives, elect project manager and also assign duties to be completed. Throughout the project process, members met to review the process and analyze certain shortcomings (Wilkins, John, & David, 2015, p. 40). However, we identify areas of interfaces at the site which needed to be captured. The project team worked together with the community to develop project timeframe, working terms and condition and
Nevertheless, to identify the impact of the project members developed forms where community can provide feedback on the project impact. The project team and other stakeholders were allowed to work together to draw the design, project timeframe, and the achievable objectives. This allowed the group to interact and knowledge before the commencement of the project which helped in developing of understanding between individual members.
Statement of the problem
The crucial aspect of the project is to create a linkage between the owner and the supplier to make sure that there is a steady flow or integration of customers and the owner so that an organization can assess and monitor the supply chain of products. It is difficult for a corporation to monitor the products beyond the supplier and the link between customers and producers usually end at the supplier level. It makes it difficult for companies to collect data which can allow a company to improve service delivery hence improve performance in the market. Moreover, the key research questions which need to be addressed are “What type of structure would of the project would give appropriate outcome?” and “What would be the result of the project the supplier, customers and the owner?”
The project intention was create a linkage or to integrate customers, owner and suppliers so that there is steady flow of products and monitory as well which is a crucial aspect in the improvement of service. However, the project has been implemented and it is almost done but there are lapses in understanding of integration of data from customers so that the owner (corporation) can obtained these data for market analysis. The contentious is whether data from clients or customers should be linked directly to owner systems or through supplier. The system also registers log error which is causing slow performance of the system. It is therefore, evident that the main problem is the complex setting of the system and the company.
In order to address the problem, the stakeholders which is the company’ board of the management and the supplier must agree on the modality of integration to make sure that the data gathered can be channeled to a specific place or server without further integration of these data which can result to violation of customers’ privacy. The project intended to register success when it is completed. We expect the end users who are the clients to be integrated with suppliers, other companies and the project owner. However, the problem identified is significant because it helped in addressing crucial issues on the system relationship which is between the owner, end users and supplier and solves them so that data flow or the communication between the end users and the owner can be efficient. It helped the project team to diagnose system problem and issues which could make the system failure and solve them so that the project can operate efficiency. According to Baiden and Andrew (2017, p. 25), early identification of problem when the project is being implemented is meant to strengthen the implementation process and to make sure that any system issues or future failures are addressed.
First, the system failure realized from the system due to error login is due to lack of proper structure and programming data and this can be due to technician error. It could have been avoided by having stakeholders meeting to draw the agreement on how integration is being implemented. This would have ensured that the system problem is addressed earlier (Baiden & Andrew, 2017, p. 14). It is therefore, important to make a complete design addressing all pertinent issues to avoid any further failure. The other problem is caused by administration failure or the company since the management and the supplier took much time to agree on the data flow. It would have good to have prior communication to understand the integration phases or stages to avoid lapses.
Project Improvement
Project improvement is conducted so that the usability of a project can be enhance, increase efficiency and security of a project and also to limit the number of project failures (IAEA-TECDOC-1491, 2014). And therefore, the project can be improved through improving user interface to become users’ friendly, make the data flow efficiently through linking the end users and the owner. Improving the interface will make it easy for everyone no matter the knowledge on the system to use the interface proficiently. Based on the report from the system registering error log and other earlier failures it is essential to improvement on the project in phases. It is because at every phases appropriate analysis or diagnose should be done to avoid further the problem simultaneously. It would also be appropriate to make sure that the
The decision to consult all stakeholders involved in the project before introducing any changes is the best decision since it would help in avoiding complains or other management issues which could from the owners and users as well. It is also likely to allow the stakeholders to have a look at the system performance as they implement certain improvement which can make the project be efficient. As stated by Majeed (2012, p.9), address the gap which exist in the project and what it desire to achieve. It is done to ensure that the project is able to achieve its desire objects. Therefore, the integration of End users’, suppliers and owners was meant to improve coordination and therefore, the improvement intends to make sure that set objectives are achieved (Majeed, 2012, P. 10). This will improve the coordination and the flow of data through to the owner which is crucial for data analysis which can help the organization to improve performance.
However, in order to make improvement on the project, I would analyze the feedbacks to understand the issues most clients are raising. Since interface is a crucial issue which is being raised by most clients. First, I will initiate analyze of the end user’s interface and use the feedback to improve it so that it can be more users’ friendly. It has emerged that the project integration is an issue which also require an attention and therefore, it can be improve through involvement of team members in the analysis the data collected from the customers and making sure that said data match to avoid registering failure. With this implementation it would be impossible to for the project to fail once it has been commenced. It emerged from the situation that integral process of supply chain and the end user require proper design, and good working relationship with all stakeholders since, if customers, end users, would have been more involving from the planning stage of the project, certain loopholes would have been sealed and the improvement to the project would have been less.
It is therefore, important to have a clear plan, design, and serious of consultative meetings prior to make sure that the entire project goals and aspiration of customers are meant at the first installation. It will reduce cases of improvement and also failures which can result to several improvements being done an organization or project team so make it users’ friendly.
Limitation
The entire project was done within the timeframe though improvement and failures related issues were handled later. The major limitations in the implementation of the project are the collection of data to be used in the project. It was difficult to collect data since it required the team to identify end users or customers, conducted survey or questionnaires to understand their perspective and therefore, it took much time than expected. Time is also another issue which makes the implementation of the project very cumbersome (Jakob & Malte, 2017, p. 28). It is noted that the time provide for the project was not enough for completion and the allocation of time was now effective as well.
In order to complete the project the team had to fathom which certain cultural issues and therefore, cultural misunderstanding is also one of the issues which delayed the effective implementation of the problem. It took the team manager together with the owner so that it can establish a culture system which can be used universally at work to make sure that the system is effective in its operations. Jakob and Malte (2017, p. 59) states that most organizations have culture of operation and any culture change would be rejected by employees and other stakeholders who would want to keep the status quo.
Recommendation
It is recommended that the project should have assigned support team or a person to monitor the operation of the project for the next one year. It will ensure that any system failure is addressed fast and appropriate so that the project can remain operational without any breakdown. The assigned support assistant should be able to work with the owner, supplier and customers and ensure that areas where is there some problems are addressed. Most importantly, the implementation of the project took different angles and several stakeholders were consulted but still failure were realized and improvement made, therefore, to avoid such situations in the future project implementation. The owner or operator should be able to decide on the flow of data when system is being integrated. The responsibility of the project team should be to carry the agreed mandate but not to consult the supplier on the model of the flow of data. Though the owner allows the supplier to discuss with the project team and also be in charge of the process. The project improvement should also be part of design so that when a project is completed the team sit down and view the system especially on areas which need improvement.
In order to address the issue of time allocation since the time was not enough to complete the project, the project team must work around the clock to complete the project the within the given time. It is therefore, recommended that each project member be allocated tasks which should be completed a specific time to address time management problem among the team members. This will make sure the report on the progress of the project is provided daily to allow project together with stakeholder to review the progress and address any undercuts which can arise.
However, If am given chance I would implement the recommended details to ensure that the future projects are more successful and the handover of the project is done on time (Baars, 2016, p. 29). First, I will start implement time management and allocation of tasks. This will require every project team member to report on the progress so that members to iron out issues which might derail the project success. According to Baars (2016, p. 38), time management is important to the success of the project and any delay can paralyze the project and make the team not to honor the time agreed with the project owner. This will include having a lean team on the site working on specific tasks.
To ensure that future projects do not face similar issues such as data integration flow from the end user to the owner. It would be advisable to make sure that project team avail forms with various questions to be answered which allow the team to understand the goal of the project owner and this is likely to include the model of data flow and the team which shall work together with the project team towards the success of the integration of system.
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