The modern workplace environment is very different from traditional. It has a casual way that maintains a balance between work and life. It shows flexibility in every manner so that employees will work together for a long time and their productivity will increase. This also depends on the national culture and dynamics of the workforce. Even much modern software increase the collaboration level by making it easy to communicate. This help in facilitating both employees and their employers in many ways. Some of the elements that increase the productivity of workplace will be discussed in this paper. Workplaces are having multiple challenges in this period and those challenges cannot be solved with the old rigid ways of working. However, these old methods provided work with efficiency but problems were not encountered responsively. These challenges give rise to a new system of modern workplace where employees focus on getting the work done by fast means. Flexibility is the key to this system that gives rise to many other new elements to increase the productivity of employees. Here are the elements that are needed in a modern work setting to have better productivity.
This concept is prevailing because of the increased number of freelancers. This is considered a good practice by employers because there is no administrative cost involved and the efficiency level of freelancers is more. This part of the economy is also raising because a large amount of work is done on the internet. “Lifelong learning has become central to education and economic policy, with an increased emphasis on individuals, workplaces, and providers of learning opportunities becoming more flexible” (Edwards). This shows that it is the requirement of modern workplace that the things should be flexible according to the comfort of workers as long as they perform the work effectively. Flexibility is the concept of applying a change that is essential in a workplace. Employees should learn how to change so that they can avail new opportunities for learning. The use of Skype and Messenger has made it easy for everyone because there is no need to halt the operations if someone cannot come to work. In addition, the culture for working eight hours is also changed now. In addition to flexibility, the satisfaction of workers is also a key driver. The amount of work, as well as the place where they do work, is the key factor that should be considered while looking for the satisfaction of employee. There is a lot of research being done in the area of making new machinery and technology to make working environment flexible. This is a key factor in not only improving the productivity but also increasing retention of employees.
Right environment for working should be developed when the social life blends with personal life. Companies should blend in the lives of their employees so that they can have increased productivity in few things. Some of the principles should be added that include communication, socializing, connecting and understanding the reward and risk. “A workplace that welcomes their inclusion will, in the end, be a human, healthy and satisfying environment.” (Bailey). Therefore, the employees should be welcomed at the workplace with all their human aspects so that they will be satisfied in the longer run. Companies take many steps for making their workplace into a humanized environment. Some important steps include allowing them to decorate their personal areas at the workplace. This will motivate them to work. They are also allowed to dress in a casual way on their special days. Open door policy is commonly adopted by most of the well-reputed companies so that employees feel comfortable and become more engaged in work. Even when the employee commits any mistake, they should be welcomed in a constructive way so that they do not feel discouraged. Criticism will only make them feel lesser and this will have a negative effect on their productivity. Even there are companies that offer yoga sessions in breaks so that employees will feel better and motivated towards work. This work-life balance creates a holistic approach towards work and inspires employees to think creatively for better performance. This also improves the communication level in work setting with expanded concentration.
Alternative methods of presentation
In most of the business environments, PowerPoint is considered the only best option. This trend is now fading away because of the modern workplace. There are multiple alternative available for a purpose that is helpful in making presentations attractive. The websites like Keynote and Prezi are working really well in most of the business settings. When companies allow these great alternatives for making presentations, employee take more interest in their work because they have something new to do. This also has a great impact on the client because they are impressed by the creative ways of presenting new ideas. The cost factor of making presentations with these alternatives has also decreased which make it even more attractive for the companies. If these methods are incorporated in training and development of employees, they also create high impact on the outcomes. The willingness to learn increase in employees. It is also mentioned in literature “a tension between the requirements of flexible training methods based on distance learning methods, and the characteristics that typify learners and their workplaces” (Peter). Therefore, when the training methods are integrated into this system, it has a positive effect on the workplace. As the audience are known in the workplace, so employees should make something interesting in a presentation that gets attention from everyone and people focus on it because they think it is something different. Being creative and using new ways of delivering presentations can show how organized a person is and shows that he care about his work.
Being transparent in all matters of work
In this age of digital workplace, people are more connected and they require a high level of transparency. People like to access any type of information right away and this has become more of a trend because of the internet. When everything is transparent in the workplace, the level of trust increase and the relationships are built in a better way. Authenticity level increase in the relations and this ultimately result in increasing the productivity level. When everything is transparent, it will have a positive impact on the collaboration of employees. This will ultimately increase the profits of the company. Social media is a great way of advertising information and this enhances the opportunities for both personal and professional aspects. The data of employees is monitored by companies in routine and when employers share that data with employees, it will increase their motivation and productivity. Some of the employees are often uncomfortable when they are monitored so the type of information monitored by the employees should be discussed with them so that they are rest assured of their privacy. “Transparency, through the extensive use of glazed facades and partitions, is a common ingredient in today’s office buildings. In some cases, this can lead to a loss of physical borders for the employee” (Pierre). Even in such cases, if the goals are transparent for employees, it will increase their level of motivation. The KPIs of employees should be shared with them regularly and hold events to tell them about their performance. When the performance is boosted, it also increases happiness and satisfaction that is essential for the workplace.
The risks and challenges coming with transparency can adversely affect the work environment
Though having a transparent work environment can improve the productivity of employees, but it is important to consider the misrepresentations that come with this factor. In addition, it is more time taking to be transparent about every aspect and will decrease the efficiency of organizational processes. In addition, the companies having complete transparency are vulnerable to attacks. Making a balance between privacy protection and transparency is the main challenge faced by the companies. It is better to be safe than sorry because disclosing irrelevant information can raise issues for the company in future. “What makes an issue difficult for some is that it results from the close connection of the issue to the core business: for example, how do you make a media company transparent? How can you be open to intellectual property or trade secrets? Where transparency appears to involve giving away the essence of the business, it will seem like a bad idea” (Henriques). This shows that transparency against some particular things can bring new challenges for companies.
These arguments suggest that there are multiple elements in modern workplace that have a positive impact on the productivity of employees. There are few organizations that go against the self-expression of their employees and as a result, their success level is affected (Gull and Jonathan). If the strategies mentioned above are followed, it will help in making an efficient and effective workplace. This will make employees feel empowered about their work. The level of digital transformation is also increased when employees have better collaboration.
Bailey, Mary T. Public Management in an Interconnected World: Essays in the Minnowbrook Tradition. New York u.a: Greenwood Press, 1992.
Peter J. Smith, (2002) ” Modern” learning methods: rhetoric and reality – further to Sadler‐Smith et al.”, Personnel Review, Vol. 31 Issue: 1, pp.103-113, https://doi.org/10.1108/00483480210412445
Pierre Chigot, (2003) “Controlled transparency in workplace design: Balancing visual and acoustic interaction in office environments”, Journal of Facilities Management, Vol. 2 Issue: 2, pp.121-130, https://doi.org/10.1108/14725960410808159
Edwards, Richard. “Flexibility, reflexivity, and reflection in the contemporary workplace.” International Journal of lifelong Education (2006): 377-388.
Gull, Gregory A, and Doh Jonathan. “The “Transmutation” of the Organization: Towards a more spiritual Workplace.” Journal of Management Inquiry (2004).
Henriques, Adrian. Corporate Truth: The limits of Transparency. London: Routledge, 2007.