Academic Master

Design, Medical

An Overview on the Architectural Design and Infrastructure of the DMS for the Medical Record Practice


Medical Practice requires precise, accurate, and updated document management procedures that are often difficult and expensive to be implemented manually. There is always a chance of uncertainty, redundancy, and human error when maintained without any optimal and efficient system. Therefore, the concept of a Document Management System (DMS) implements the use of Document Management Software that is capable of high levels of efficiency, optimization, and management of a large number of documents. Based on the concept of automated DMS, the paper will present an overview of the architectural design and infrastructure of the DMS that is customized for the medical record practice. The system will be capable of creating an artificially intelligent knowledge-base for the data extracted from scientific papers and experienced medical personal records In order to evaluate the current level of efficiency of available DMS solutions for hospitals and medical organizations.

General Description

The significant aspect of technology in converting healthcare has not been lost on the powers that be. The IT industry, and in particular the idea of the completely electronic patient record (EPR), is composed to uphold a transaction, difficult paper-based methodologies which jeopardize the velocity, accuracy, value, and require-power of forethought, to a situation where all patient, informative data is saved and accessed on the web, instantly, and at the purpose of the requirement, wherever that may be.

Yet the EPR solutions pushed by the IT industry are not as straightforward to accomplish as they appear, and can’t distant from everyone else solve the issue of the rush of patient-qualified information inside and past the hospital. A huge measure of patient-qualified information still exists in paper-based medical records, and the probability is that some key patient informative data will press on to be generated on paper for quite some time to come. The way that paper-based medical records coincide with hospital ICT frameworks makes a true issue for the vision set out by the IT industry.

Proposed Solution

In order to reduce the stress, strain and pressure exerted in the medical record maintenance systems due to the extensive load of manual work, the IT-based solution for the DMS or the e-DMS is proposed. The e-DMS will be highly efficient, precise and effective in reducing the burden on health care facilities and will help them provide better health services.

Importance of Medical Record Systems and Libraries

Medical record libraries are the basic, mid repositories of all paper-built medical records archived with respect to hospital premises. Hinging on the extent of the hospital, the number of records saved in them can run into numerous countless thousands. And in addition to consuming an extensive investment, the aforementioned files need a lot of assets to supervise them, regularly expecting to be in full operation 24 hours every day and 7 days a week.

In general each way, the aforementioned library systems are far from proficient. Notwithstanding the expenses included in saving and operating massive paper records, it is just about difficult to offer their substance to more than one individual around then or to access records remotely. In most hospitals, insurance of the records in the occasion of a fiery breakout, surge or document misfortune is a critical and un-attended risk, as well.

Assuming that accurate, state-of-the-art patient-qualified information can’t be found instantly, this has an immediate bearing on the nature of patient forethought, with probably genuine suggestions. The 2000 Audit Commission report discovered that an expected 1,000 deaths every twelve months are brought on by medical failures -above all, outstandingly by clinicians not having the right patient informative content for the purpose of consideration. It is figured that advanced computerized systems could recover 75% of the aforementioned lives.


e-DMS, or simply Document Maintenance Software, has become essential for healthcare facilities owing to the increasing burden and expectations about the quality of services being provided by healthcare institutions. They are expected to be accurate, vigilant, and well-informed without any error or negligence. Since it is not possible to 100% depend exclusively upon human resources, the intervention of technology-based solutions is essential.



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